ARCHIVED: Completed project: Student email

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Primary UITS contacts: Alan Walsh and Dennis Gillespie

Completed: April 21, 2008

Description: Implement hosted email for students

Outcome: The project's goal is to provide students with an email choice for spring 2008 in addition to Webmail. Hosted email will be the only option for new students, and existing students will have an option to migrate to one of the new services.

Milestones and status: The project began in June 2007. The project plan is as follows:

Phase I: Vendor evaluation and selection
- June 2007: Begin RFP process
- June 13, 2007: Distribute RFP to solicit responses from vendors
- June 18-22, 2007: Initial vendor meetings to discuss offered products and services
- June 28, 2007: Vendor responses due
- June 28-July 13, 2007: Evaluate RFP responses
- July 9-20, 2007: Student participants pilot vendor products
- July 20-23, 2007: Student participants evaluate vendor products
- November 2007: UITS forms implementation team
- February 5, 2008: Google and Microsoft selected as implementation partners
Phase II: Implementation
- March 27, 2008: Hosted services offered to new students
Phase III: Migration
- April 14, 2008: Migration of existing Webmail users begins with May grads
- Summer/fall 2008: Migration will continue for remaining students

Comment process: Send email to Alan Walsh or Dennis Gillespie.

Benefits:

Enhanced email functionality
Web 2.0 features (e.g., personal web space, calendar, blogs)
Increase in email storage space (currently limited to 100MB per student)

Primary client: Students who use university email

Client impact: Clients will experience significant changes in the user interface as well as changes in functionality; new tools will be available.

Implementation team

Alan Walsh, IMS (co-lead)
Dennis Gillespie, Support (co-lead)
Rick Jackson, Messaging
Jeremy Hopf, Enterprise Software
Jacob Farmer, IMS
Rahul Doshi, IMS
Brian McGough, Enterprise Software
Chip Rondot, UITS Communications
Karen Garrett, Support
Abe Dashiell, Support
DeNita Middlebrooks, Support
Sean Krulewitch, UISO
Paul Brown, Support
Michael Dalton, Support
Sara Engel, UITS Communications
Drew Hostetler, Support
Nicole Lyon, Support
Chris England, Support
Andy Hunsucker, IT Training

Vendor selection committee

Kristol Hancock, Project lead
Jennifer Van Horn, Unified Communications
Jill Schunk, Purchasing
Alan Walsh, IMS
Chris England, Support
Sean Krulewitch, Policy and Security
Matt Bentley, student
Stacey Clifton, student
Andrew Davis, student
Brian Davis, student
Beth Herrold, student
David Imus, student
Phillip McComb, student
Paul Rohwer, student
Joe Weis, student
Christopher White, student
Trevor Fulk, IUPUI Undergraduate Student Government President
Sharee Myricks, IUPUI Undergraduate Student Government Vice President
William Wright III, Student Body President
Hasan Akay, Chancellor's Professor and Chair, Department of Mechanical Engineering
Christopher Haynes, faculty
Kelly Kish, Faculty Council Office
Suk-Hee Lee, Professor, Department of Biochemistry and Molecular Biology
Malika Mahoui, Assistant Professor
Jim Morgan, Director of Educational Technology, IU School of Medicine
Sharon Stoten, Assistant Clinical Professor

Governance: Dennis Cromwell, Associate Vice President, Enterprise Infrastructure (Executive sponsor)