Indiana University

Sending Contacts or distribution lists in Microsoft Outlook

The steps below will work only if Outlook is set to not use Word as the email editor. To check this setting, follow these steps:

  1. In Outlook, from the Tools menu, select Options.

  2. Select the Mail Format tab.

  3. Make sure Use Word to edit e-mail messages is not checked.

    Note: The wording for the checkbox may vary depending on which version of Outlook you're using.

  4. Click Apply and then OK.

To attach a contact or personal distribution list from your Contacts folder to an outgoing email message in Outlook, follow these steps:

  1. Open a new message, and from the Insert menu, select Item....

  2. In the Insert Item window, from the "Look in:" section, select Contacts. From the "Items:" list in the lower half of the window, locate the contact or distribution list you want to attach to your message.

  3. Click the contact or distribution list once. In the upper right section of the Insert Item window, make sure the Attachment radio button is selected, and then click OK.

This will attach a copy of that contact or distribution list to the message.

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